OMD Project Management Essay

Background Information OMD childbed Management is a consultancy that provides construction project counselling for its clients. OMD Project Management was set up approximately eighteen months ago and has a staff of three. They make access to a large skill base, which whitethorn be c onlyed upon as required to satisfy project stops. This helps to reduce overheads and increase profit ability. The whole caboodle include the following services* measured surveys,* Schedule of condition (report on the state of the building, identifying any areas that will incur rectification at the clients cost.* Lease appraisal (review legal documents on clients behalf)* Cost estimate of stimulates.* Tender works to specialist contractors* Manage projects* Agree final costs of the project with contractors on behalf of client* Ensure statutory regulations are complied with (planning approvals building regulations and dis fittingd discrimination act)Although OMD Project management is a sm every attac h to it has a large client base. These vary from large multi-national companies to small private businesses. They specialise with the retail sector where they devote at least twenty years of experienceProblem A current issue that the company has is invoicing. Invoicing before long can call for up to an bit to complete. Invoicing is currently do by hand and on paper, this is not a very efficient way of doing this line of credit because it intromits up too much meter and human com moulder error is often an issue. These errors can include charging too much or too little capital. By providing an business relationship constitution it would save the company large amounts of time an effort. It would also reduce the amount of human error and increase the accuracy of the accounting.Current Invoice System OMD project management currently do all of their invoicing on paper. This means that the consultant will remember his hours his expenses and his hourly rate in his head and when it comes around to invoicing the client he will oddball all of these things up on to Microsoft member, print it off and give it to the client so the are able to pay the company. As you could gather this is a very inefficient way of invoicing the client. This can also lead to large amount of errors during the invoicing process, for example a client may be under aerated or over charged.End User Skills The main user of the document that I will prepare is of the older generation. He prefers to do things the old make way, this means that he likes to do his invoicing on paper using a calculator and a pen and it would currently take him longer to create an flier on the computer than it would for him to do it on paper, however he is not total computer illiterate and he is able to use most word processing and spread shred programmes. OMD Project Management would like to me to create an invoice system that is simple yet effective so that he is able to save time by moving his invoice sy stem onto computer and they would also like me to create a system that is able to be utilise by everyone in the company.RequirementsGeneral* The invoice mustiness be in Lucida sans console.* The text must be black in colour* The program must be user friendly* The company logo must be at the top of the invoice* The clients address must be at the top left of the page but lower than the logo.* The invoice number should be on the left hand side of the page and under the address.* A breakdown of the invoice should be in the middle of the page just below the invoice number.* The total, in bold, will go underneath the invoice breakdown.* The company address will go at the bottom of the page.* It must look professional.Qualitative* The program must be able to hold all of the opposite types of expenses.* The program must be able to hold different types of jobs.* The program must double up as an estimating system.* The program must affirm an accurate invoice.* The program must hold diff erent client addressesQuantitative* From start to finish the invoice must only take 15 minutes.* The invoice must be able to hold 3 different types of jobs* The program must be able to hold at least 20 different client addressesHardware and Software There is a currently a huge amount of hardware available on the market. You can buy umteen different types of computer each one suitable for a different purpose, for example laptops are portable and can be taken anywhere, this can be very convenient as the user is able to do his work anywhere and also with the invention of wireless technology the user can refer to the internet anywhere that wireless internet is available. Another type of PC that is available is desktop PC. This is a PC that stays stationary. This type of PC gives you a lot more room to type etc and also has a mouse as standard, these can be permanently linked up to a freshspaperwoman and/or the internet.The current system that OMD Project management runs is a Compaq P resario with an Intel Pentium 4 processor. OMD Project Management feels that there is no indispensableness to purchase a new system because they feel that their current system is sufficient and suitable for the job in hand. There are many different types of software that is suitable for this project. I believe that the most appropriate is a spreadsheet package. This is because you are able to use the program to envision lots of different things. With a bit of self teach you are able to use the program to do lots of different processes. OMD Project Management already has Microsoft office XP installed on their system and they feel that I should use Microsoft Excel to create their invoice system. This is so that it is compatible with their system. I believe that this is a good choice as Excel is more than commensurate for the task in hand.Input picture the job type decreeEnter all the things to with the amount of work done* The number of old age worked.* Enter the correct economy that corresponds to the appropriate price paid per dayEnter all the relevant expenses details* The number of miles travelled and the number of nights stayed in a hotel.Enter the code for the desired client addressEnter the client addresses.* Code number* Address line 1* Address line 2* postcode* contact numberProcessLookup the type of job according to the code and multiply the rate of pay by the number of days worked.Calculate the amount of expenses owed for travelling.Calculate the amount of expenses owed for staying in hotels.Calculate sub-total, VAT and the final total.OutputA full invoice with the amount owed for work done and the amount owed for expenses with sub-totals, VAT added and the final total at the end.It should also display the company logo, company address, company logo and the client address.It should look professional. essay dodge I will test my program in three different ways. I will ask my end user to use my new system and ask them to give me feedback on it so I am able to adjust it to their liking. Also I will devise tests that will be conducted during and by and by the implementation stage this will allow me to improve my system greatly and identify any errors that are in my system.TestNumberTestTest DataExpectedOutcomeActualOutcomeCorrectiveAction1abc recrudesce dateValidation rule.Normal10/08/05 innate32/08/05Erroneous374hcbsiWill acceptData.Wont accept the date.Should not accept thisAs evaluateAs judgeAs evaluate2 encumber that the edict has worked to calculate the sub-total.N/AThe rundown of the total money owed for work and expenses.As expected3 tame that the formula for working come out of the closet the VAT works.N/AThe product of the sub-total multiplied by 17.5%.As expected4Check that the formula for working out the total works.N/AThe sum of the sub-total and the VAT.As expected5 abcCheck the lookup function works for the job type code number.Normal2Extreme4Erroneous224hsdnsgIt should return 315.00.It comes up with an err or messageIt should come up with an error message.As expectedIt comes up with 275 which is the value for 3As expectedPut a validation rule on it so that no number high than 3 can be entered.6Check that the formula for working out the total amount of money owed for work done works.N/AThe product of the price paid per day and the number of days worked.As expected7Check that formula for calculating travel expenses works.N/AThe product of the price per mile and the number of miles travelled.As expected8Check that formula for calculating the amount of money owed for staying in hotels.N/AThe product of the price paid per night and the number of nights stayed.As expected9Check that formula for calculating the total expenses owed for works.N/AThe sum of the amount owed for travelling and the amount owed for hotelsAs expected10Check that the abbreviation page macro instruction button works.N/AThe button takes you to the summary page.As expected11Check that the breakdown page macro button works.N/AThe button takes you to the breakdown page.As expected12Check that the job type page macro button works.N/AThe button takes you to the job type page.As expected13Check that the client address page macro button works.N/AThe button takes you to client address pageAs expected14Check that the clear invoice/summary macro button works.N/AThe button clears all of the entries that are on the invoice.As expected15Check that clear breakdown macro button works.N/AThe button will clear all of the entries that are on the summary sheet.As expected16Check that the back to main menu macro button on the breakdown sheet works.N/AThe button will take you back to the main menu page.As expected17Check that the back to main menu macro button on the job type sheet works.N/AThe button will take you back to the main menu page.As expected18 abcCheck data validation for D2D14 on breakdown sheet to allow numbers only.Normal30ExtremeDErroneousdn8949The program allows entry.It shows an error message to explain that no letters are allowed.As above.As expectedAs expectedAs expected19 abTest the lookup function for the client addressesNormal3Extreme51Erroneous73hdhb.It will look up the client address with that code number.It shows N/A in the cell meaning there is an error in the formula.As above.As expectedIt comes up with zeroAs expectedI will put a validation rule on the cell so that it will only allow numbers below 51.20Check that the back to main menu macro button on the client details sheet works.N/AThe button will take you back to the main menu page.As expected21Give the program to OMD project Management for them to test itImplementation Log17/11/05The first stage of my implementation was to insert two worksheets.I then renamed my worksheets for easy reference the sheets will be named Main Menu, Summary, Breakdown, Job Type and client Details.Here I select entered all of the column headings for the client details addressesHere I have highlighted cells A1F51 this allows the us er to enter up to 50 different addresses as stated in the requirements. I then named the table Address.Here I have entered all the data for the different types of jobs.And here I have formatted the cells to currency so that the data in these cells is displayed as a currency.I highlighted cells B2D5 and inserted a name. The table name is now jobs.Here I have entered all of the headings for this table and I have then highlighted cells A1F15 and named them Breakdown.Here I have entered the vlookup formula,that will lookup the different rates that correspond to the code No. entered and put them onto this sheet.As you can see the vlookup formula has worked as it has entered the rate of pay. I have also put in the formula to workout amount of money owed.I have entered the formula to calculate the amount of money owed for travelling.Here I have entered the formulae to work out the total amount of money owed for expenses and to work out the money owed for staying in hotels. I have also form atted all the cells containing monetary values to currency.As you can see here I have entered all the text onto the summary sheet.Here I have entered a validation rule to the date cell on the invoice which only allows a date to be entered in the format 00/00/00 and it must be greater than 01/01/2000.I also added my own error message to inform the user of what the need to enter.Here I have entered the vlookup formula which will lookup each part of the address that corresponds to the code and the transfer them onto this sheet. I entered the same formula for the 4 cells below but each time increasing the column index number by one.This is the formula that copies the amount of money owed for work from the breakdown sheet onto the summary sheet.This formula is the same as above except that it copies the total amount of expenses owed instead of the amount of money owed for workHere is the formula to calculate the sub-total.And here is the formula to work out the VAT to be added.And finall y the formula that will work out the total amount of money owed.This is me put down the macro that will take you from the main menu page to the breakdown page. I will do the same for each macro that is used for navigation. To create the macro button I used the forms toolbar and clicked on the button icon and I drew the button. I then right clicked it and assigned the appropriate macro to it. So now whenever I click the button it will take me to the specified page.Here I am assigning the macro to the macro button. I have recorded a macro that deletes all the entries that have been entered into the invoice breakdown sheet.This macro button clears all the information, on the invoice summary page, that changes. And for the addresses it changes the code so that a line is displayed instead of the client address.I did this each time I recorded a new macro and just chose a new name for it.